Balázs Varga, Author at Collabora Online and Collabora Office https://www.collaboraonline.com/blog/author/bvarga/ Secure Document Collaboration, Controlled by You Fri, 24 Apr 2026 16:41:53 +0000 en-US hourly 1 https://wordpress.org/?v=6.8.3 https://www.collaboraonline.com/wp-content/uploads/2023/06/collabora-symbols-600-150x150.png Balázs Varga, Author at Collabora Online and Collabora Office https://www.collaboraonline.com/blog/author/bvarga/ 32 32 Pivot Table Calculated Fields https://www.collaboraonline.com/blog/pivot-table-calculated-fields/ https://www.collaboraonline.com/blog/pivot-table-calculated-fields/#respond Fri, 24 Apr 2026 16:28:39 +0000 https://www.collaboraonline.com/?p=57818 Calc now supports Pivot Table Calculated Fields — a long-missing Excel-parity feature that lets you derive new values directly inside a pivot table. Define a formula once, reference existing fields by name, and a brand-new column appears in your pivot table without ever adding a column to the source data. Originally requested in tdf#78486 back […]

The post Pivot Table Calculated Fields appeared first on Collabora Online and Collabora Office.

]]>
Picture of Balázs Varga

Balázs Varga

Calc now supports Pivot Table Calculated Fields — a long-missing Excel-parity feature that lets you derive new values directly inside a pivot table. Define a formula once, reference existing fields by name, and a brand-new column appears in your pivot table without ever adding a column to the source data.

Originally requested in tdf#78486 back in 2014, Calculated Fields have been one of the most-asked-for pivot-table gaps for over a decade. They’re now available in Collabora Office Classic / Collabora Office / Collabora Online 26.04.

A calculated field added to a pivot table — the source data is untouched.

What is a Calculated Field?

Think of a calculated field as a virtual column in your pivot table. It appears in the field list, behaves like any other measure, and updates as you pivot, filter, or refresh — but it lives entirely inside the pivot definition.

Popular examples include:

  • Unit Price = Sales / Quantity
  • Profit = Revenue – Cost
  • Bonus = 0.03 × Sales
  • Variance = Actual – Budget
  • Total = SUM( Cost ; Revenue )

How to use it?

With a pivot table selected, open Insert ▸ Calculated Field… (also available from the pivot-table context menu). Give the new field a name, type a formula that references other field names, and click OK — the new column appears instantly.

The new menu entry — available from the Insert menu and the pivot-table context menu.
Insert Calculated Field dialog — define the name and formula, then Add.

Why it matters?

  • Excel-compatible round-trip. Calculated fields survive save/open cycles in .xlsx, .xlsb and .ods — no more losing formulas when moving files between Calc and Excel.
  • Non-destructive analytics. No helper columns in the source; the formula lives with the pivot table where it belongs.
  • Excel-matching semantics. Operands are always aggregated with SUM (as Excel does), so results match cell-for-cell across applications.
  • Robust on refresh. Formulas are recompiled against the latest pivot cache; missing references resolve to `#NAME!`.

Availability

Collabora Office Classic / Collabora Office / Collabora Online distro/collabora/co-26.04 / (Upstream in LibreOffice master)

The post Pivot Table Calculated Fields appeared first on Collabora Online and Collabora Office.

]]> https://www.collaboraonline.com/blog/pivot-table-calculated-fields/feed/ 0